Tax Forms

We support IRS e-file and electronic statements for the following forms.

1042-S

  • NameForeign Person's U.S. Source Income Subject to Withholding
  • PurposeReports the income of non-US citizens, typically derived from interest, dividends, rents, royalties, insurance premiums, gambling winnings, or similar sources. Form 1042-S is not used to report income for employees or contractors working legally in the US; income for such individuals is reported on form W-2 or form 1099-MISC, respectively.
  • Due to RecipientsMarch 15
  • Due to IRSMarch 15
  • Who Must FileAny US or foreign individual, corporation, partnership, trust, association, or any other entity that has control, receipt, or custody of an amount subject to withholding under chapter 3 of the IRS Code, who can disburse or make payments of an amount subject to withholding, or who makes a withholdable payment under chapter 4 of the IRS Code.
  • Filing FormatEntities who file 250 or more forms and all financial institutions, regardless of the number of forms filed, must submit data to the IRS electronically.
  • Electronic DistributionForms may be distributed electronically.
  • CorrectionsFilers who discover an error on a form 1042-S which was previously filed should correct the error as soon as possible by filing an amended form 1042-S. The amended form must have the same unique form identifier as the original form, the "Amended" box should be checked, and an amendment number should be included in the designated box. The amendment number must be numeric and the length must be exactly one digit. Each time that a form is amended, the amendment number should be increased by one.
  • Data RetentionWithholding agents should retain a copy of the information returns filed with the IRS, or have the ability to reconstruct the data, for at least 3 years after the reporting due date.
  • PaperStandard US letter. No special paper required.
  • EnvelopesStandard business envelope with label affixed. Window envelopes cannot be used.
  • Recent ChangesSeveral codes were added for US-based branches of foreign entities who file under the chapter 4 regulations.
  • Sent ByA person or entity controlling a payment subject to withholding.
  • Sent ToPerson or entity that receives the payment or whose funds are withheld.

1095-B

  • NameHealth Coverage
  • PurposeAffordable Care Act (ACA) form used to report minimum essential health care coverage to an individual and his or her dependents. Individuals who have minimum essential coverage (as defined by the Department of Health and Human Services) are not liable for the individual shared responsibility payment.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileEvery person or entity that provides minimum essential coverage during a calendar year.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and send the corrected form to the IRS. For electronic filers, the IRS provides specific instructions for corrections, and the format differs from original (i.e., non-corrected) submissions.
  • Data RetentionGenerally, filers should keep copies of information returns filed with the IRS or maintain the ability to reconstruct the data for at least 3 years from the due date of the returns.
  • PaperStandard US letter. No special paper required.
  • EnvelopesTF99991 or TF99992.
  • Sent ByEntity which provdes health insurance, such as an insurance provider, employer with self-insured health plan, or government entity.
  • Sent ToIndividual who receives coverage. In cases where multiple people are covered, for example, when an individual receives coverage for a spouse and dependents, the form is sent to the primary recipient of the coverage.

1095-C

  • NameEmployer-provided Health Insurance Offer and Coverage
  • PurposeAffordable Care Act (ACA) form used by employers to report offers of health coverage and enrollment in health coverage to their employees. For employers who provide self-insured coverage, form 1095-C includes coverage information about the employee and his or her dependents.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileEmployers with 50 or more full-time employees (including full-time equivalent employees) in the previous year.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and send the corrected form to the IRS. For electronic filers, the IRS provides specific instructions for corrections, and the format differs from original (i.e., non-corrected) submissions.
  • Data RetentionGenerally, filers should keep copies of information returns filed with the IRS or maintain the ability to reconstruct the data for at least 3 years from the due date of the returns.
  • PaperStandard US letter. No special paper required.
  • EnvelopesTF99991 or TF99992.
  • Sent ByEmployer.
  • Sent ToEmployee.

1098

  • NameMortgage Interest Statement
  • PurposeReports interest, points, and certain other expenses of $600 or more paid on a mortgage loan. Though not required by IRS regulations, form 1098 is also often furnished to borrowers who pay less than $600 on a mortgage loan. Mortgage interest may be deductible on federal income taxes.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny person or organization that, in the course of its business, receives interest or points of $600 or more from a mortgage loan during the calendar year. An individual collecting interest on a mortgage who is not doing so as part of an established business operation (for example, someone who holds a mortgage on a former residence) is not required to file form 1098.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter. No special paper required.
  • EnvelopesTF77771 or TF77772.
  • Sent ByMortgage lender or servicing agent.
  • Sent ToOwner of a mortgaged property.

1098-E

  • NameStudent Loan Interest Statement
  • PurposeReports interest of $600 or more paid on a student loan. Though not required by IRS regulations, form 1098-E may also be furnished to borrowers who pay less than $600 on a mortgage loan. Interest paid on a student loan may be deductible from federal income taxes.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny financial institution, governmental unit, educational institution, or any other person who receives student loan interest of $600 or more from an individual during the year in the course of trade or business. The $600 threshold applies to each borrower regardless of the number of student loans obtained by that borrower. In cases where a borrower has multiple loans, filers may provide a separate form 1098-E to each borrower or a single form 1098-E consolidating the interest from all student loans of the borrower.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients. Moreover, educational institutions, insurers, and lenders may present the option to consent to receive Form 1098-E electronically as part of a global "Consent To Do Business Electronically," combining consent for electronic delivery of Form 1098-E along with other institutional student business functions such as admissions, registration, billings, and direct deposits. The global consent process must meet all the consent, disclosure, format, notice, and access period requirements for electronic furnishing of forms.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter. No special paper required.
  • Envelopes5251-1.
  • Sent ByStudent loan lender who receives interest on a loan.
  • Sent ToStudent, or payer of interest on a student loan.

1098-T

  • NameTuition Statement
  • PurposeReports tuition and other education-related expenses. Information reported on form 1098-T may be used to claim an education credit when filing federal taxes.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must File(1) Any eligible educational institution as described by statute. This includes most accredited public, nonprofit, and private post-secondary institutions; or
    (2) Any insurer engaged in a trade or business of making refunds or reimbursements of qualified tuition and related expenses.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients. Moreover, educational institutions may present the option to consent to receive Form 1098-T electronically as part of a global "Consent To Do Business Electronically," combining consent for electronic delivery of Form 1098-T along with other institutional student business functions such as admissions, registration, billings, and direct deposits. The global consent process must meet all the consent, disclosure, format, notice, and access period requirements for electronic furnishing of forms.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter. No special paper required.
  • Envelopes5252-1.
  • Sent ByEducational institution or insurer.
  • Sent ToStudent.

1099-A

  • NameAcquisition or Abandonment of Secured Property
  • PurposeReports the acquisition of property that was secured with a loan. Form 1099-A is typically issued when a lender forecloses on real estate or reclaims property after becoming aware it has been abandoned. Form 1099-A is frequently filed with form 1099-C (Cancellation of Debt).
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny person or organization that lends money in connection with its trade or business and (1) in full or partial satisfaction of the debt, acquires an interest in property that is security for the debt, or (2) has reason to know that the property has been abandoned. All lenders are subject to these reporting requirements, not just those in the business of lending money. Form 1099-A does not need to be filed If, in the same calendar year, a lender cancels a debt of $600 or more in connection with a foreclosure or abandonment of secured property. In such cases, a lender may file form 1099-C only, and will meet the form 1099-A filing requirement by completing boxes 4, 5, and 7 on form 1099-C.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter; no special paper required.
  • Envelopes5252-1.
  • Sent ByLender, or entity that acquires an interest in a property.
  • Sent ToBorrower.

1099-C

  • NameCancellation of Debt
  • PurposeReports cancelation of a debt, for example, a mortgage, an auto loan, credit card debt or a student loan. A canceled debt usually regarded as income by the IRS and may have to be reported on the recipient's tax return.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny organization whose significant trade or business is the lending of money and who has canceled a debt of $600 or more during the calendar year.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • Data RetentionFilers of form 1099-C must retain a copy of that form or be able to reconstruct the data for at least 4 years from the due date of the return.
  • PaperStandard US letter; no special paper required.
  • Envelopes5252-1.
  • Sent ByLender canceling a debt.
  • Sent ToBorrower whose debt is canceled.

1099-DIV

  • NameDividends and Distributions
  • PurposeReports investment distributions, typically dividends paid by a directly-owned stock or capital gains distributed by a mutual fund.
  • Due to RecipientsJanuary 31. Under certain conditions, delivery can be delayed until March 15.
  • Due to IRSMarch 31
  • Who Must FileAny person or organization that:
    (1) pays dividends (including capital gain dividends and exempt-interest dividends) and other distributions on stock of $10 or more;
    (2) withholds and pays any foreign tax on dividends and other distributions on stock;
    (3) withholds any federal income tax on dividends under the backup withholding rules; or
    (4) pays $600 or more as part of a liquidation.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter. No special paper required.
  • EnvelopesTF77771 or TF77772.
  • Recent ChangesBox 5 was added to report section 199A dividends.
  • Sent ByPayer of dividends or other funds.
  • Sent ToRecipient of dividends or other distribution.

1099-INT

  • NameInterest Income
  • PurposeReports interest income. Interest income is typically taxable and must be reported on federal tax filings. As a general rule, form 1099-INT must be filed for interest payments to individuals, but not to businesses or government entities..
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31. Under certain conditions, form must be filed by February 15.
  • Who Must FileAny bank or similar financial institution that pays interest of at least $10;
    Any non-financial institution that pays interest of at least $600;
    Any person or organization that withholds and pays any foreign tax on interest; or
    Any person or organization that withholds and does not refund federal income tax under the IRS's backup withholding rules.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter. No special paper required.
  • EnvelopesTF77771 or TF77772.
  • Sent ByPerson or organization paying interest.
  • Sent ToPerson receiving interest.

1099-K

  • NamePayment Card and Third Party Network Transactions
  • PurposeReports financial transactions made through debit and credit card processors, referred to as "payment settlement entities" by the IRS.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny payment settlement entity (PSE), which makes payments in settlement of payment card or third party network transactions. A PSE is (1) a domestic or foreign bank or other organization that has the contractual obligation to make payment to participating payees in settlement of payment card transactions; or (2) a central organization that has the contractual obligation to make payments to participating payees of third party network transactions. Healthcare networks, in-house accounts payable departments, and automated clearing houses are not required to file form 1099-K.
    There are multiple exceptions to the filing rule, including a minimum threshold on the amount of money transferred and the number of transactions. See the IRS instructions for more information.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter; no special paper required.
  • EnvelopesTF77771 or TF77772.
  • Sent ByA payment settlement entity (PSE); generally a debit or credit card processor.
  • Sent ToA person or organization paid by a PSE.

1099-LTC

  • NameLong-Term Care and Accelerated Death Benefits
  • PurposeReports payment of long-term care benefits, including accelerated death benefits.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny insurance company, government entity, or viatical settlement provider as defined under IRS rules that pays a financial benefit as part of long-term care insurance or, in most cases, as an accelerated death benefit.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter; no special paper required.
  • Envelopes5252-1.
  • Sent ByOrganization paying long-term care or accelerated death benefits.
  • Sent ToRecipient of the benefits.

1099-MISC

  • NameMiscellaneous Income
  • PurposeReports miscellaneous income. As its name implies, this form is used to report a variety of unrelated and sometimes unusual types of income. See "Who must file" for a list. For businesses, form 1099-MISC is frequently used to report money paid to non-employee, independent contractors. As a general rule, form 1099-MISC must be filed for payments to individuals only, not to businesses.
  • Due to Recipients January 31. Under certain conditions, forms can be delayed until February 15.
  • Due to IRSMarch 31. Under certain conditions, form must be filed by January 31.
  • Who Must FileAny person or organization that, in the course of business operations,
    (1) pays at least $10 in royalties or broker payments in lieu of dividends or tax-exempt interest;
    (2) pays at least $600 in: rents; services performed by someone who is not your employee; prizes and awards; other income payments; medical and health care payments; crop insurance proceeds; cash payments for fish paid to someone whose primary job is catching fish; generally, the cash paid from a notional principal contract to an individual, partnership, or estate; payments to an attorney; or any fishing boat proceeds;
    (3) makes direct sales of at least $5,000 of consumer products to a buyer for resale anywhere other than a permanent retail establishment.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter. No special paper required.
  • EnvelopesTF77771 or TF77772.
  • Sent ByPerson or organization making a reportable payment.
  • Sent ToPayment recipient.

1099-PATR

  • NameTaxable Distributions Received From Cooperatives
  • PurposeReports distributions paid by a cooperative.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny cooperative that (1) pays at least $10 in patronage dividends and other distributions or (2) withholds any federal income tax under the backup withholding rules regardless of the amount of the payment. Cooperatives primarily engaged in the retail sale of goods or services that are generally for personal, living, or family use of the members may apply for a filing exemption.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter; no special paper required
  • Envelopes5252-1
  • Sent ByA cooperative paying dividends or withholding funds under the backup withholding rules.
  • Sent ToA cooperative member receiving dividends or whose funds are withheld.

1099-Q

  • NamePayments From Qualified Education Programs (Under Sections 529 and 530)
  • PurposeReports withdrawals from a tuition program, such as 529 plan or a Coverdell education savings account, which are used to fund the educational expenses of the beneficiary.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny officer or an employee having control of a program established by a state or eligible educational institution that makes distributions from a qualified tuition program. A trustee of a Coverdell education savings account (ESA) must file Form 1099-Q to report distributions made from Coverdell ESAs.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter; no special paper required.
  • Envelopes5252-1.
  • Sent ByA person or organization making a distribution from a covered educational program.
  • Sent ToA student or other recipient of the distribution.

1099-R

  • NameDistributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.
  • PurposeReports distributions of $10 or more from pensions, annuities, retirement plans, IRAs, insurance contracts, or similar financial instruments that pay money at regular intervals.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny organization that makes a designated distribution of $10 or more from profit-sharing or retirement plans, individual retirement arrangements (IRAs), annuities, pensions, insurance contracts, survivor income benefit plans, permanent and total disability payments under life insurance contracts, or charitable gift annuities. Organizations who make certain death benefit or other disability payments are also required to file form 1099-R.
  • Filing FormatOrganizations who file fewer than 250 forms can file on paper. Organizations filing 250 or more forms must file electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperBlank 4-up perforated paper. Example.
  • EnvelopesTF99991 or TF99992.
  • Recent ChangesThe form for 2018 includes a new box for the date of payment for reportable death benefits. Two new distribution codes, C and M have been added to box 7 of the form.
  • Sent ByAn organization making reportable payment.
  • Sent ToRecipient of the payment.

1099-S

  • NameProceeds From Real Estate Transactions
  • PurposeReports any transaction consisting of the sale or exchange of any present or future ownership of land, inherently permanent structures, a condominium unit, or stock in a cooperative housing corporation for money, indebtedness, property, or services.
  • Due to RecipientsFebruary 15
  • Due to IRSMarch 31
  • Who Must FileAny person or organization that receives, as part of a transaction that consists in whole or in part of the sale or exchange for money, indebtedness, property, or services of any present or future ownership interest in any of the following:
    (a) Improved or unimproved land, including air space;
    (b) Inherently permanent structures, including any residential, commercial, or industrial building;
    (c) A condominium unit and its appurtenant fixtures and common elements, including land;
    (d) Stock in certain cooperative housing corporations;
    (e) Any non-contingent interest in standing timber.
  • Filing FormatEntities who file 250 or more forms and all financial institutions, regardless of the number of forms filed, must submit data to the IRS electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter; no special paper required.
  • Envelopes5252-1.
  • Sent ByRecipient of property transferred as part of a covered exchange.
  • Sent ToPerson or organization receiving compensation (usually money) and from whom property ownership is transferred.

1099-SA

  • NameDistributions From an HSA, Archer MSA, or Medicare Advantage MSA
  • PurposeReports distributions from a health savings account (HSA), an Archer medical savings account (MSA), or Medicare MSA. Most commonly distributions are made to pay for qualified medical expenses.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny person or organization that distributes funds from a health savings account (HSA), Archer medical savings account (Archer MSA), or Medicare Advantage MSA (MA MSA).
  • Filing FormatEntities who file 250 or more forms and all financial institutions, regardless of the number of forms filed, must submit data to the IRS electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter; no special paper required.
  • Envelopes5252-1.
  • Sent ByAccount manager or trustee of a covered savings account.
  • Sent ToRecipient of a distribution, usually a medical provider or an account holder.

3921

  • NameExercise of an Incentive Stock Option Under Section 422(b)
  • PurposeReports the exercise of an incentive stock option (ISO).
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny corporation which transfers to any person a share of stock pursuant to that person's exercise of an incentive stock option described by IRS regulations, except when the person to whom stock is transferred is a nonresident alien to whom the corporation is not required to provide a form W-2.
  • Filing FormatEntities who file 250 or more forms and all financial institutions, regardless of the number of forms filed, must submit data to the IRS electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter; no special paper required.
  • Envelopes5252-1.
  • Sent ByCorporation transferring stock as part of an incentive package.
  • Sent ToRecipient of stock.

3922

  • NameTransfer of Stock Acquired Through an Employee Stock Purchase Plan Under Section 423(c)
  • PurposeReports the purchase of stock through an employee stock purchase plan (ESPP) at a price less than 100% of the stock's fair market value.
  • Due to RecipientsJanuary 31
  • Due to IRSMarch 31
  • Who Must FileAny corporation which records a transfer of the legal title of a share of stock to an individual pursuant to that individual's exercise of an option granted under an employee stock purchase plan described by IRS regulations, except when the person to whom stock is transferred is a nonresident alien to whom the corporation is not required to provide a form W-2.
  • Filing FormatEntities who file 250 or more forms and all financial institutions, regardless of the number of forms filed, must submit data to the IRS electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter; no special paper required.
  • Envelopes5252-1.
  • Sent ByCorporation selling stock as part of an employee stock purchase plan.
  • Sent ToIndividual purchasing stock.

5498

  • NameIRA Contribution Information
  • PurposeReports contributions to an individual retirement arrangement (IRA), including including traditional IRAs, SEP IRAs, SIMPLE IRAs, and Roth IRAs.
  • Due to RecipientsJanuary 31 or May 31. Varies by IRA type.
  • Due to IRSMay 31
  • Who Must FileAny person or organization that maintains an individual retirement arrangement (IRA), including a deemed IRA, for another individual. Form 5498 must be filed for each IRA account maintained for an individual; however, multiple investments in a given account can be consolidated on a single statement.
  • Filing FormatEntities who file 250 or more forms and all financial institutions, regardless of the number of forms filed, must submit data to the IRS electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter. No special paper required.
  • EnvelopesTF77771 or TF77772.
  • Recent ChangesList of codes for box 13c expanded to include “PO” for reporting qualified plan loan offset rollovers.
  • Sent ByIRA trustee or manager.
  • Sent ToIRA account holder.

5498-ESA

  • NameCoverdell ESA Contribution Information
  • PurposeReports normal and rollover contributions to a Coverdell education savings account (ESA).
  • Due to RecipientsApril 30
  • Due to IRSMay 31
  • Who Must FileAny organization that acts as trustee for a Coverdell education savings account to which contributions were made during the reporting period. A reporting period begins on January 1st and continues through April 15th of the following year. Participants can designate the effective year of contributions made between January 1st and April 15th.
  • Filing FormatEntities who file 250 or more forms and all financial institutions, regardless of the number of forms filed, must submit data to the IRS electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter; no special paper required.
  • Envelopes5252-1.
  • Sent ByCoverdell ESA trustee or manager.
  • Sent ToAccount owner.

5498-SA

  • NameHSA, Archer MSA, or Medicare Advantage MSA Information
  • PurposeReports contributions to a health savings account (HSA), an Archer medical savings account (MSA) or Medicare Advantage (MA) MSA.
  • Due to RecipientsMay 31
  • Due to IRSMay 31
  • Who Must FileAny trustee or custodian of a health savings account (HSA), Archer medical savings account (Archer MSA), or Medicare Advantage MSA (MA MSA).
  • Filing FormatEntities who file 250 or more forms and all financial institutions, regardless of the number of forms filed, must submit data to the IRS electronically.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsCheck the "corrected" box at the top of the form and transmit corrected data to the IRS. For electronic filers, the IRS provides specific instructions for corrections, which may involve one or two additional transmissions.
  • PaperStandard US letter. No special paper required.
  • Envelopes5251-1.
  • Sent BySavings account trustee or manager.
  • Sent ToAccount holder.

W-2

  • NameWage and Tax Statement
  • PurposeReports an employee's income, federal income taxes withheld, social security tax withheld, and medicare tax withheld. May also report state and local income and state and local income taxes withheld. Form W-2 is only provided only to employees. Individuals who work as contractors generally receive information about the money they were paid on form 1099-MISC, even if they perform the same work as an employee.
  • Due to Recipients January 31
  • Due to IRS January 31
  • Who Must FileAny person or organization with one or more employees to whom payments (including non-cash payments) were made for services in business or trade during 2018.
  • Filing FormatOrganizations who file 250 or more W-2s are required to file electronically. Organizations who file fewer than 250 forms may file either electronically or using paper forms.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • CorrectionsForm W-2 is not used for corrections. Instead, corrections must be filed with the SSA and furnished to recipients on a separate form, W-2c.
  • Data RetentionIRS regulations require that submitters keep Copy D (For Employer) of form W-2 for 4 years. Many employers retain copies indefinitely whenever practical.
  • PaperAll OtterTax W-2s print on standard 8 ½ x 11 inch paper. If printed forms are furnished to recipients, for example through interoffice or US mail, they must be printed on perforated paper.
  • EnvelopesOtterTax W-2s should be mailed in envelopes TF99991 or TF99992, also referred to as 91580/92580. In either case, the two versions are identical with the exception of the seal. The first version has a moisture seal, the second is self-sealing.
  • Recent ChangesTwo new codes were added for box 12. Code GG is for income from section 83(i) equity grants, and code HH is for section 83(i) deferrals. In addition, penalties for failure to file with the SSA, failure to distribute recipient statements. and willfully disregarding requirements or intentionally provided false information have been increased to account for inflation.
  • Sent ByEmployer.
  • Sent ToEmployee.

W-2c

  • NameCorrected Wage and Tax Statement
  • PurposeReports a correction to a previously issued W-2 form.
  • Due to RecipientsAs soon as possible after discovering an error.
  • Due to IRSAs soon as possible after discovering an error.
  • Who Must FileAny person or organization who previously filed a form W-2 with the Social Security Administration and later determines there was a mistake on the form.
  • Filing FormatOrganizations who file 250 or more W-2cs are required to file electronically. Organizations who file fewer than 250 forms may file either electronically or using paper forms.
  • Electronic DistributionStatements may be distributed electronically provided that issuers obtain affirmative consent for electronic distribution from recipients.
  • PaperStandard US letter, on four pages. No special paper required.
  • EnvelopesStandard business envelope with label affixed. Window envelopes cannot be used.
  • Sent ByPerson or organization that issued an erroneous W-2.
  • Sent ToRecipient of the original W-2.